Are you running a business in a posh locality? You might be running your office in a swanky office compound with state-of-the-art facilities for your employees. However, you might be still using the old paper logbook for your visitors. Gone are the days of using paper logbooks for the entry points of any business facility. Today, businesses can go for a modernized version of visitors check-in, such as visitor management systems.
Modern Way to Check-in Visitors
No longer are visitors required to wait in a long line and enter their personal details on the log book. Now, many facilities are allowing their prospective visitors to check-in through tablets. Basically, once they arrive at the facility, the visitor is provided with an ID badge or card. Moreover, the software can easily track the whereabouts of the visitor.
Businesses Get Visitors from Every Corner
Any facility or a business received a huge influx of visitors on a daily basis. They receive visitors from every corner of the world. In order to streamline the process for receiving guests, various kinds of visitor management systems are coming up. However, not all software is same. Only the best software can manage visitors from different locations.
After all, when the right visitor check-in software is installed, it can help a company to achieve their goals and objectives.
Understanding the Software
If one wants to take a look at the visitor registration and management software, one gets to see that it involves three parts: a visitor, a host, and an admin. When this software is incorporated in a single office, it is easy to manage and operate. However, as soon as one turns to it on a global scale, then separate isolated channels get created.
The reality is very different. One needs to understand it in order to get a clear picture of visitor management systems. They are:
Visitors might visit more than one office. Hence, they are mobile.
Employees might be a host for their home-offices. However, they become visitor of other offices.
Security department needs to take up a corporate role. In short, admin needs to have a global enterprise access to the system.
To cut it short, it can be said that visitor management systems might work well at the local level. But operating it smoothly on a global level becomes hard. After all, by adding other office locations in the software, requires the need to make use of the multi-location practice. For instance, the software should provide the same kind of experience for all offices. It would help every office to become at par with their identity.
Based on where the office is located, an instruction to use the VMS should be done in the local language. Visitors would feel at home. Keeping a track of the unwanted visitors for every office can be a headache. It can be reduced by making a watch list and sharing it. It would make the process even manageable.
Visitor management systems should allow users with a great level of control. It is important for global companies who become the host for home offices or the visitor for other office. Thus, the software should provide compatible solutions and provide users with privileges accordingly.